I’M IOWA – Your HR Newsletter – September 2018

Greetings!  We hope you all had a wonderful summer and are geared up for a new academic year. We are excited to launch our first I’M IOWA Newsletter. I’M IOWA’s goal is to provide YOU–our most essential resource–with important updates on HR policies and initiatives, reminders, best practices and events. You’ll hear from us throughout the year and we hope you find this newsletter to be a valuable information source.

HlthReportHealth and Productivity FY18 Annual Report

The full Health and Productivity FY18 Annual report can be found online here.  The report tells the story of the Health and Productivity units of University HR, including the UI Employee Assistance Program, Family Services, and liveWELL. It also shares how local leaders and champions for health and well-being have brought our programs and services to their faculty and staff. To request hard copies, please email livewell@uiowa.edu. If you have ideas for future report highlights or stories of Internal Medicine well-being efforts, we encourage you to share them with us. Please contact Rethy at rethy-krishnamurthy@uiowa.edu.

Mindfulness-Based Stress Reduction

With job stress being a major source of tension for American adults resulting in negative impact on health and productivity, consider enrolling in “Mindfulness-Based Stress Reduction,” an eight-week program assisting those who want to learn to use their own internal resources to respond more skillfully to stress, medical, psychological conditions, and promote healthy living. Through the practice of mindfulness meditation you may live a full life with greater balance and ease, even amidst the busyness of daily living or the challenges presented by physical or mental health limitations like chronic pain, hypertension, anxiety, and job, school, or family stress. Visit the Mindfulness-Based Stress Reduction web page to learn more. For assistance or questions email mindfulness@uiowa.edu or call 319-384-5089. To learn about other available resources to manage stress, visit Managing Stress and Behavioral Health.

TalentAcquisitionTransform the Way We Hire: Welcome to Talent Acquisition@Iowa

To better attract, recruit and retain talent, the University of Iowa is streamlining the recruitment process by launching a new Jobs at Iowa website and Oracle Talent Acquisition Cloud (OTAC) on September 10. The new site will provide a public-facing gateway to all University of Iowa jobs. Please note: faculty, postdoc, temporary employees, and research intern positions will continue to be posted through the Jobs at Iowa system, while P&S and Merit requisitions will use the new OTAC system.

Thanks to Stacy Pruter for learning the ins and outs of this platform to ensure our positions get filled in a seamless manner.

Learn more about the Talent Acquisition@Iowa project. Monthly status summaries are posted on the site’s resources page.

facultyVisiting Faculty Policy Update

The University of Iowa is pleased to announce expanded access to UI Benefits for eligible Visiting Faculty. Effective September 1, 2018, Visiting Faculty holding 50% or greater appointments for the duration of an academic year or longer will be eligible for UI Benefits as regular (i.e., non-temporary) employees. These benefits will be consistent with those received by other benefits-eligible faculty and will include access to health and dental insurance, life insurance, disability insurance, retirement programs, and sick leave accrual. For additional information about these and other benefit options, please see the UI Benefits for Faculty, Professional and Scientific, and Merit Staff web page.

Spotlight on Community Engagement

The Iowa City Community School District (ICCSD) was informed last spring that its long-time non-profit partner dedicated to school supply drives, Togather Together, had made the difficult decision to dissolve. This created a significant gap for many ICCSD families and students for whom the cost of annual school supplies is unaffordable. The Department of Internal Medicine made a significant donation to help area schools and students by donating more than 850 school supplies! The ICCSD is grateful for your generosity and thanks you on behalf of all the families that will be helped by your
efforts. Read all about this drive here.

Student Family Advocates grabbing their new school supplies!


ActionRequiredAction Required: Dependent Verification Documentation due September 10, 2018

If you have dependents listed on your UI Choice health plan, please make sure to send the necessary documents to Health Management Systems to verify eligibility by September 10, 2018.  Please visit the Dependent Eligibility Verification webpage to obtain a list of the acceptable documentation which may be used to verify eligibility. Information concerning the Dependent Eligibility Verification project can be found on the University Benefits FAQ webpage.

ActionRequiredAction Required: Emergency Contact Information on Employee Self-Service

Over 75% of our employees do not have an emergency contact listed on the university Employee Self-Service platform. Please take a moment to log in to Employee Self Service, click on the “Personal” tab, then click on “Emergency Contacts” under the “General” subheading.

CalendarPage4September 2018 Monthly Pay Date

Please note your September paycheck is payable on Tuesday, September 4, 2018, as the first business day of September due to the Labor Day holiday.

Best Practices

3 Ways to Make 1:1 Meetings Amazing for Everyone

Build Self-Awareness with Help from Your Team

How one high-performing doctor improves medical outcomes for patients

BenefitsDid you know?

The IPERS contribution rate will has changed (effective with any pay issued July 1, 2018, or later). The new contribution rates can be found on the University Benefits webpage.

As a UI Employee, you are eligible for a variety of perks, like discounts on a trip to Costa Rica, Hertz Car Rental or 15% off lunch at Buffalo Wild Wings. Check out the UI Employee Discount Program.

Important Dates and Upcoming Training

Register for training via MyTraining on Employee Self-Service.

New and long-time employees are welcome to attend a variety of training and informational sessions throughout the year. Some upcoming topics of interest are listed below.

Date Activity/Session Time Location [maps]
9/14/18 BUILD: Beyond the Numbers–Foundations of Diversity & Inclusion 2–5pm 2520D University Capitol Centre
9/25/18 PFS and the Revenue Cycle 1–5pm Hospital Support Services Building (HSSB 0040)
9/27/18 Training: Emotional Intelligence Training 9–10:30am 4999 JPP
9/27/18 UI Preparing for Retirement 1–5pm Iowa Memorial Union Big Ten Theater (Room 348)
9/28/18 BUILD: LGBTQ Safe Zone Phase I 10am–12pm Melrose 1 & 2

If you have HR newsworthy information about recent events or happenings regarding your division or team, or questions regarding any content, please email Int Med HR. Thank you.

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